Executive Assistant - Chiswick

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Active since 09-11-2018 Job category Secretarial / Office Management...
Location Chiswick Level Mid-Senior level
Educational level GCSE / A-Level / Highscho... Employment type Permanent contract
Hours 0 - 40 Salary -

Role, Responsibilities and Accountabilities.

Experienced Executive Assistant is required to support the General Counsel (GC) and Chief Medical Officer (CMO) of DaVita International. The GC and CMO are members of the International Executive Team. The post holder will provide close support to the GC and CMO on a day to day basis. This includes the following responsibilities (please note that these are not exhaustive):

  1. Diary Management for GC & CMO, meeting scheduling and appointments.
  2. Interaction and cooperation with EA’s supporting other members of the Exec Team.
  3. Extensive international travel bookings (including organising itineraries) keeping the Organisation’s travel policy in perspective.
  4. Handling telephone and email enquiries.
  5. Note taking of actions points as and when required to sit in on meetings.
  6. Booking events and catering setup.
  7. Preparing documents, correspondence or forms and checklists under lawyer supervision including where required providing marked up red line, clean and comparison documents.
  8. Maintaining version control and drafts. Proof reading.
  9. Preparing mail and enclosures for dispatch.
  10. File management: including the opening, closing, archiving and retrieval of files in accordance with the appropriate procedures.
  11. Expense management for the GC and CMO.
  12. Filing standard form documents.
  13. Some inbox management.
  14. Assistance with production of various monthly reports as and when required.
  15. Personal development: to undertake specific training when required to do so and to be responsible for own self development.

Qualifications and Education Requirements

Education/ Certifications – Professional Practice – Prior Experience

  • Proficient computer skills are required, including and Microsoft Office - Excel, PowerPoint, Word, Outlook.
  • Experience with contracts management and legal databases preferred.
  • Concur would be beneficial not essential.
  • Ability to work in a fast paced, team-oriented, lean environment including liaising with international colleagues.
  • Ability to adapt and be flexible.

Personal Attributes

  • Professional and presentable at all times.
  • Strong communication skills.
  • Precise time management.
  • Proven organisational skills.
  • Excellent communication and interpersonal skills.
  • Attention to detail.
  • Ability to work individually or as part of a team.
  • Self-motivated with a high level of enthusiasm.
  • Commitment to role and to develop own skills.
  • Demonstrated ability to show initiative as appropriate and where required.
  • Skilled at managing multiple tasks simultaneously and effectively.
  • Ability to work independently and efficiently under time pressures and deadlines in a fast-paced environment.
  • Exercise of sound judgment.
  • Excellent written and oral communication skills including the ability to communicate and interact effectively at all levels of the organisation.
  • Must be eligible to work in the UK.
More information
This listing is a full-time job

Job category Secretarial / Office Management / Personal Assistant
Industry / Industries Medical / Health
Region London
Keywords Healthcare, Dialysis, International, Secretary, Support, Travel, Team, Startup, DaVita, Diary Management

Contact information

Name Andrew Preusch